EHR • CRM • Practice Operations

Be the CEO, Not the Admin.

Your practice, your vision. We handle the rest—24/7.

See Pricing Apply Now
15
Years of Experience
150+
Practices Grown
#1
Specialty Practice in U.S. 2024
100%
Tax Deductible
24/7
Systems Running
What's Included

Complete Practice Operations

We manage your systems so you can focus on what matters—your clients.

Patient Portal ID: #48291
Sarah M. Johnson
03/15/1985
Dr. Williams
Feb 12, 2:00 PM
Anxiety Disorder
Active

EHR Management

Full EHR setup, maintenance, data entry, documentation support, and system optimization for your practice.

CRM & Client Management

CRM & Client Management

Client communications, intake processing, appointment scheduling, reminders, and relationship tracking.

8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00
Mon
J. Smith
M. Chen
R. Davis
A. Lopez
T. Kim
B. Jones
L. Wang
S. Patel
Tue
A. Wilson
K. Brown
L. Garcia
M. Taylor
J. Lee
R. Martin
C. White
N. Clark
Wed
T. Moore
S. Lee
D. Clark
H. Nguyen
P. Singh
E. Hall
K. Adams
F. Wright
Thu
P. Hall
N. Young
E. King
W. Scott
D. Green
Y. Baker
I. Nelson
O. Hill
Fri
B. White
C. Harris
F. Adams
G. Rivera
V. Cooper
Z. Reed
U. Cook
Q. Morgan

Scheduling & Calendar

Appointment booking, calendar management, automated reminders, waitlist handling, and no-show follow-ups.

Patient Amount Date Status
Jennifer Martinez $150.00 02/05/26 Paid
Michael Thompson $200.00 02/04/26 Paid
Rachel Anderson $175.00 02/03/26 Pending
David Wilson $150.00 02/02/26 Paid
Emily Roberts $225.00 02/01/26 Paid

Billing & Payments

Invoice generation, payment processing, insurance claims, and accounts receivable management.

✓
STATE LICENSE
Dr. Sarah Williams
PSY-2024-48291
Valid thru 12/2026
✓
BOARD CERTIFIED
Dr. James Parker
LCSW-FL-39182
Valid thru 08/2026

Compliance Support

License monitoring, renewal reminders, documentation reviews, and regulatory guidance.

Reporting & Analytics

Reporting & Analytics

Practice performance reports, client metrics, revenue tracking, and actionable insights.

Why Choose Us

Your Time is Valuable

Stop wrestling with your EHR. Let us manage your systems so you can see more clients.

Save 10+ Hours/Week

More time for clients, less time on systems

EHR Experts

We know the systems inside and out

Better Client Experience

Seamless scheduling & communication

Fixed Monthly Fee

No percentages, predictable costs

Simple Pricing

Practice Management, Simplified

Fixed monthly fees—no percentages, no hidden costs. 100% tax deductible as a business expense.

Essentials $1,450 one-time setup EHR, scheduling & intake setup. $2,900/mo management.
Get Started
Most Popular
Professional $1,950 one-time setup Full practice setup + insurance support. $3,900/mo management.
Get Started
Premium $2,950 one-time setup For large & medical practices. $5,900/mo management.
Get Started
EHR setup, maintenance & documentation
Scheduling, intake & automated reminders
Billing, invoicing & insurance claims
Compliance monitoring & client communications
Dedicated support & practice analytics
Features Essentials
$2,900/mo		 Professional
$3,900/mo		 Premium
$5,900/mo
EHR & Documentation
Full EHR setup & configuration✓✓✓
Ongoing EHR maintenance✓✓✓
Documentation support✗✓✓
Template customization✗✓✓
Scheduling & Client Management
Calendar & scheduling setup✓✓✓
Intake forms & onboarding✓✓✓
Automated reminders✓✓✓
CRM & client management✓✓✓
Billing & Insurance
Billing & invoicing✓✓✓
Insurance claim support✗✓✓
Full insurance claim management✗✗✓
Compliance & Support
Compliance monitoring✗✓✓
Client communications✓✓✓
Practice analytics✗✓✓
Dedicated account manager✗✗✓
24/7 Client Support
Email support✓✓✓
Priority support✗✓✓
24/7 Scheduling & cancellations✗✗✓
Setup Fee
One-time setup$1,450$1,950$2,950
Essentials $1,450 setup Get Started → Professional $1,950 setup Get Started → Premium $2,950 setup Get Started →

100% tax deductible as a business expense

For Your Clients

Insurance Reimbursement Service

Help your private-pay clients get 50-80% back from their insurance—without lifting a finger.

50–80% Back In Their Pocket
$19 /mo
per client who opts in
We file every claim for them—automatically after each session
No paperwork or superbills to deal with
Reimbursement sent directly to your client
Works with most U.S. insurance plans (out-of-network)
Cancel anytime—no commitment required

*Available for U.S. insurance plans only. Reimbursement based on your client's out-of-network benefits. Most clients receive 50–80% back, depending on their plan, deductible status, and UCR rates in their area.

Looking for Clients?

Need Help Getting Visible?

PsyCare+ is a directory, website, and marketing platform that helps you attract the right clients. Separate from management services—use one or both.

Directory Listing
Website & SEO
Advertising
Content Creation
Explore Marketing Services →
Directory Websites Marketing
Getting Started

How It Works

Simple onboarding to get your operations running smoothly.

1

Apply Online

Tell us about your practice and current operational needs.

2

Onboarding Call

We'll set up systems, integrations, and workflows together.

3

Go Live

We take over the admin so you can focus on clients.

Ready to Reclaim Your Time?

Let PsyCare+ Management Services handle the backend so you can do what you do best.

Apply for Management Services
Save 10%

Need Marketing Too?

Bundle management with marketing services—directory listing, SEO, ads, and more. Get 10% off both when you combine.

Bundle & Save 10%